Appointments must be requested by 4pm at least 3 working days in advance of the intended appointment date. However, we recommend booking as far in advance as possible to secure your chosen appointment slot(s).
In order to ensure that all waiting readers have fair opportunity to access the SCA service, currently four slots per week (Tuesday-Friday) may be booked per person. Please check the booking request form provided for availability; SCA staff will be happy to advise further on availability at firstname.lastname@example.org. We plan to adjust the weekly booking limit in response to demand.
Appointments are available in two hour slots and there are two seats available in the Reading Room. Each appointment slot allows access between either 10:30am-12:30pm; 11am-1pm; 2pm-4pm; or 2:30-4:30pm. The service is open Tuesday to Friday. The SCA service is closed between 1pm-2pm to allow for the sanitising of common touch points (such as door handles) and staff breaks.
If you have been advised that the material you wish to consult is available on microfilm/microfiche, the microfilm reader is available in two hour slots and each appointment slot allows access between 10:45am-12:45pm or 2:15pm-4:15pm, Tuesday to Friday.
If you are interested in viewing microfilm or microfiche material from the Sydney Jones Library holdings, please contact email@example.com prior to submitting a booking request, in order to ensure that the material may be delivered to Special Collections and Archives.
The entry/exit times are staggered to allow for effective social distancing to take place in the department. As such, please arrive promptly for the start time provided for your appointment slot.
One person may attend each appointment slot. Appointment slots for multiple persons are unavailable at present.
How to request material
When requesting your appointment slot(s) via the booking form provided, please also provide the reference numbers, titles, dates and any further applicable information (such as issue no. or volume) of the material you wish to consult.
This information may be located via the online catalogues. The Library catalogue contains records for all printed material, and there are online finding aids for archives and manuscripts. We require this information with advance notice as we operate a closed access service, whereby material is retrieved from the stores prior to your visit. No further retrievals are conducted during your appointment visit.
We can facilitate the viewing of up to approximately three archival boxes of material or six bound volumes per appointment slot. This is dependent upon the size and condition of the specific material requested for your appointment. SCA staff will be happy to advise in advance of your appointment if your request has reached/exceeded the limit. This limit is in place to ensure that all material may be quarantined for 72 hours before being safely returned to the stores.
Large format material (such as plans and oversized material) may be unavailable to consult in the Reading Room at present. SCA staff will be happy to advise further.
If you require any assistance in locating the reference numbers of the material you wish to consult, please do not hesitate to contact us via email (firstname.lastname@example.org).
Reading Room Regulations
Special Collections and Archives is based in the Sydney Jones Library. Please bring proof of your appointment with you (e.g. your email confirmation), as this may be required to gain access to the Sydney Jones Library building.
SCA material is consulted in the Reading Room, which includes power sockets and wireless internet access (via eduroam or Guestnet).
All readers must abide by the Reading Room Regulations and Handling Guidelines for the duration of their appointment.
Please wash your hands before visiting SCA. Facilities are available in the main foyer area of the Sydney Jones Library. Hand sanitiser is available in the SCA Reception but prohibited in the Reading Room. Please ensure hand sanistiser has evaporated before handing material.
On arrival at SCA, please leave belongings in the secure foyer (intercom access). A locker is provided free of charge. A member of the team will advise your locker number on arrival.
You may bring a pencil, paper/notepad, laptop/tablet, and a mobile phone (switched to silent) into the Reading Room. SCA is unable to lend equipment at present.
Once you have placed your belongings in the lockers, please proceed into the Reception area and present photographic I.D to SCA staff. Markers are provided on the floor to promote effective social distancing.
A member of the team will ensure the material is set-up on the specialist book rests and provide book weights where necessary.
Material must not be leaned on, written on, or marked in any way.
Food and drink must not be consumed in the Reading Room.
Permission is required to photograph any items. Please inform SCA staff prior to taking any photographs and disable the flash function on your device. Tripods and scanners are prohibited.
The Reading Room is a silent study area. Please switch any personal devices to silent mode.
SCA staff are on hand to assist with document handling throughout your visit. Please do not hesitate to request assistance if required.
Once your visit is complete, please leave all SCA material and completed paperwork in the Reading Room.
Teaching Room bookings
The SC&A Teaching Room is unavailable to book for sessions taking place in the 2020-21 academic year. The teaching room space is too limited to ensure that social distancing measures are safely adhered to. Similarly, in order to adhere with University policy and social distancing measures in the department, the team will be operating at a limited staff presence in the office.
However, we welcome enquiries regarding remote support for teaching in the form of digitised content. Please do contact us at email@example.com.
This policy will be reviewed in line with University policy for the 2021-22 academic year. Please do contact us nearer the time and we would be pleased to provide updated guidance.
Please contact us via email (firstname.lastname@example.org) with enquiries regarding the collections and staff will be happy to advise further wherever possible. Our staff resource is limited by social distancing requirements, therefore our response time to enquiries is subject to delay and your enquiry may be placed in a pending queue.
The SCA team are doing their best to answer enquiries as quickly as possible, however in the meantime, a member of the team will be in touch to confirm that your enquiry has been logged.
SC&A offers an in-house reprographics service (subject to a fee and available for up to 100 scans).
To enquire about ordering copies of SC&A material, please contact us and provide the reference number(s) and any other applicable information (title, date, vol.). SC&A staff will retrieve the material from the stores and check the material is suitable to be copied; if we are able to proceed, a member of the team will then reply with the total cost and a copy of the SCA Copying Request Form.
Copying services are available subject to copyright regulations, but please note that the physical condition and size of an item may prohibit any copying.
All photocopying, scanning and photography orders for copies of SC&A materials are carried out by SC&A staff, with the exception of self-service digital photography (permission required).
All orders will be processed promptly, but readers should expect to wait up to 20 working days for orders to be completed on receipt of payment.
If you wish to use any images from Special Collections & Archives in print or electronic publications, a licence is required, for which there may be a further charge. Please contact us at email@example.com to enquire about publishing images of SC&A material.