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TOR

Libraries, Museums and Galleries – Executive Team Terms of Reference

 

Purpose

LMG Executive Team sets the collective vision for LMG, led by the Director. It is accountable for strategic decisions and sets LMG policy. It ensures goals are strategically aligned to the University.

 

Responsibilities

The LMG Executive Team is responsible for strategic coordination and collaboration across LMG, making evidence-based decisions with collective responsibility. It holds oversight for financial decisions. It embodies a culture of opportunity, equality and experimentation for all staff. The Executive Team advocates for LMG’s work across the university and beyond.

The Executive Team is supported by the Senior Leaderships Network (SLN) which is responsible for overseeing and managing activity associated with operations of LMG. SLN are responsible with providing the Executive with specialist expert knowledge.

The Executive Team meetings are bi-monthly.

 

Membership

The core Executive Team is made up of Directors, with affiliated members providing expert policy guidance on Finance and HR.

  • Director, Matt Greenhall
  • Deputy Director, Joanne Fitton
  • Associate Director, Alex Widdeson
  • Associate Director, Jane Cooke

Affiliated members:

  • Head of Business Operations, Kayleigh Campbell
  • Business Partner HR, Jennie Matthews

Specific agenda items will require regular attendance from other stakeholders:

  • Facilities Asset Manager, xxx
  • Governance and Engagement Officer, Jenny Higham

Other members of LMG/ the University will be invited to meetings to present on specific matters. Only core Executive Team and Affiliated members will be present for confidential HR items.

The Executive Team meetings are recorded (action and decision log) by the LMG Executive Assistant.

A meeting Quorum requires three members, including either the Director or Deputy Director.

 

Communication

The Executive Team has a Teams space. Meeting agendas and associated papers are collated and shared at least 3 working days before meetings. An actions and decisions log is maintained. Discussion points and non-confidential decisions are communicated in the LMG staff newsletter and/ or via Teams.

Agenda standing items:

  • Review of action log
  • University updates (strategy, committees)
  • HR policy, staffing, development
  • Financial position, including investments
  • Strategy actions, major projects and working groups (proposals and monitoring)
  • Quarterly monitoring: Risk register, library statistics/ KPIs

Agreed 01/11/2023